MID-ATLANTIC INNOVATIVE USERS GROUP BYLAWS

ARTICLE I. NAME

The name of this organization shall be the Mid-Atlantic Innovative Users Group (hereafter MAIUG).

ARTICLE II. PURPOSE

The purpose of the MAIUG shall be to:

a. serve as a forum to influence the development and improvement of Innovative Interfaces, Inc. (hereafter III) products for the benefit ofIUG members;

b. foster and improve relationships and communication among members, and between members and III; and c. gather and disseminate information on the use of III products among the users of the systems.

ARTICLE III. MEMBERSHIP

Section 1. Membership categories

Member Institutions. The Corporation shall have one class of voting members which shall be designated as Member Institutions. The rights andprivileges of Member Institutions are described in Article III, Section 2. Member institutions will be those institutions using the Innovative Interfaces computer system, which have paid the annual dues for the current year.

Section 2. Rights and Privileges

a. Each member institution will appoint and certify to the Chair one person to be its official representative.

b. Each member institution may cast one vote on any issue presented to the MAIUG.

c. Any person currently employed by a member institution may participate in MAIUG activities at the member rate, hold office, serve on committees, and engage in debates on MAIUG policy. Only the official MAIUG representative from each member institution may cast a vote. Nonmembers may attend open meetings and participate in discussions.

Section 3. An institution's membership in the MAIUG will terminate upon failure to pay the annual dues.

ARTICLE IV. EXECUTIVE OFFICERS

Section 1. The officers of this organization shall be a Chair, a Vice-Chair/Chair-Elect, a Secretary, a Treasurer, and the immediate Past Chair.

Section 2. Terms of Office

a. The Vice-Chair/Chair-Elect shall serve the first year after election as Vice-Chair and the second year as Chair. The Vice-Chair/Chair-Elect becomes the Chair following the conclusion of the annual membership meeting. The current Chair then becomes the Past Chair following the conclusion of the annual membership meeting.

b. The Secretary and the Treasurer each shall be elected for a term of two years.

Section 3. Vacancies

a. The Vice-Chair shall immediately become Chair upon the resignation of the chair for the unexpired term, including the term s/he was initially elected to serve.

b. A vacancy of the Vice-Chair/Chair-Elect position shall be filled by special election to take place no later than 16 weeks after the vacancy was announced to the membership.

c. A vacancy of the Secretary or the Treasurer position may be filled for the balance of the term thereof by special appointment of the MAIUG Steering Committee.

Section 4. Duties of the Chair

a. Preside at the annual and special membership meetings of the MAIUG and at meetings of the MAIUG Steering Committee.

b. Appoint members to the Program Committee to handle local arrangements, solicit agenda items and user report topics, and prepare the agenda for the annual membership meeting.

c. Appoint annually with the approval of the MAIUG Steering Committee such standing or special committees as may be required to carry out the purposes of the organization.

d. Perform other duties as are necessarily incident to the office of Chair and as may be prescribed by the MAIUG Steering Committee.

Section 5. Duties of the Vice-Chair/Chair-Elect

a. Perform the duties of the Chair in the event of the Chair's temporary disability or absence from meetings, or if the Chair becomes ineligible to hold office.

b. Serve as Chair of the Program Planning Committee.

c. Complete assignments as delegated by the Chair.

Section 6. Duties of the Secretary

a. Take and distribute minutes of the annual and special membership meetings, and of the MAIUG Steering Committee meetings.

b. Prepare, as necessary, and distribute mailings to the membership at appropriate intervals throughout the year, including distribution of mailings prepared by other members of the steering committee.

c. Serve as Chair of the Communications Committee.

d. Perform other duties as are necessarily incident to the office of Secretary as may be prescribed by the MAIUG Steering Committee.

Section 7. Duties of the Treasurer

a. Collect registration fees (if any), membership fees, and other monies as required.

b. Keep an account of all monies received and expended and make disbursements as authorized by the MAIUG Steering Committee.

c. Maintain membership list.

d. Deliver over to his/her successor or to the Chair all books, monies, and other property at the expiration of his/her term of office.

e. Serve as Chair of the Finance and Membership Committee.

f. Perform other duties as are necessarily incident to the office of Treasurer as may be prescribed by the MAIUG Steering Committee.

Section 8. Duties of the Past Chair

Serve in an advisory role to the Chair and the MAIUG Steering Committee.

ARTICLE V. MAIUG STEERING COMMITTEE

Section 1. The MAIUG Steering Committee shall consist of the five executive officers of the organization and four members of the organization elected at large to represent a broad spectrum of the user population. Steering Committee meetings are open to all interested parties.

Section 2. Duties of the MAIUG Steering Committee

a. Exercise the powers of the organization when it is not in session, reporting to its members thereon at the succeeding meeting.

b. Appoint a nominating committee of three representatives from member institutions in good standing who will nominate candidates in accordance with Article VIII.

c. Approve appointments made by the Chair to other such standing or special committees as may be required to carry out the purpose of the MAIUG.

Section 3. Terms of Office for Members-at-Large

To provide for continuity, the membership shall initially elect two IUG members to serve on the MAIUG Steering Committee for a two-year term and two members to serve for a one-year term. Thereafter, members will be elected for two-year terms on a rotating basis so that at least two at-large members will continue each year.

Section 4. Vacancies of Member-at -Large Positions

A vacancy of a Member-at-Large position may be filled for the balance of the term thereof by special appointment of the MAIUG Steering Committee.

Section 5. Meetings

a. The MAIUG Steering Committee shall have a regularly scheduled meeting in conjunction with the annual membership meeting.

b. The MAIUG Steering Committee shall meet upon call of the Chair, or on demand by a majority of the membership, in accordance with the fulfillment of the purpose of the organization.

c. Five members of the MAIUG Steering Committee shall constitute a quorum for the transaction of business.

ARTICLE VI. MEMBERSHIP MEETINGS

Section 1. Number of Meetings

a. There shall be an annual meeting held at a site and time selected by the MAIUG Steering Committee.

b. Special meetings may be called by the Chair or by a written request of 25% of the official representatives from member institutions.

c. Informational or program meetings may be held during the conferences of any appropriate professional organization, but no official business of this organization may be conducted unless called as a special meeting in accordance with Section 1(b) of this article.

Section 2. Notice of Meetings

Notice of any meeting shall be distributed to each member institution by the Chair no less than thirty days in advance, with a statement of the time and place, and containing information as to the subject or subjects proposed for discussion or consideration.

Section 3. Powers

All official representatives from member institutions present at a membership meeting shall have, by majority vote, the power to:

a. Adopt rules and agenda for governing membership meetings.

b. Refer any matter to the MAIUG Steering Committee, including recommendations for action, and may request the MAIUG Steering Committee to report on such matters at a future meeting of the organization.

Section 4. III Representation

III shall be invited to send representatives to the MAIUG annual membership meeting as they deem appropriate. Such representative may speak to any issue at any meeting of the organization, but may not make motions or vote.

ARTICLE VII. COMMITTEES

Section 1. Standing Committees

a. A Program Committee will be appointed annually by the Chair to plan for the annual membership meeting. The Vice-Chair/Chair-Elect serves as Chair of the Program Committee. The Program Committee will make arrangements for the meeting rooms and refreshments, solicit program items, and propose an agenda. the final agenda will be subject to approval by the MAIUG Steering Committee.

b. A Communications Committee will be appointed annually by the Chair to work on all communications to the MAIUG membership including mailings, announcements and the website. The Secretary serves as Chair of the Communications Committee.

c. A Finance and Membership Committee will be appointed annually by the Chair to oversee all fiscal responsibilities of the MAIUG and to recruit institutions to join MAIUG. The Treasurer serves as Chair of the Finance and Membership Committee.

d. New Initiatives Committee will consist of the Chair and the Past Chair. This Committee will investigate new initiatives to move MAIUG forward and to ensure that the group does not stagnate.

Section 2. Special Committees

a. Special committees shall be formed as needed.

b. Committees shall serve to the completion of appointed task.

c. Committee members and committee chairs shall be appointed by the Chair subject to the approval of the MAIUG Steering Committee.

d. All committees shall report directly to the MAIUG Steering Committee.

ARTICLE VIII. NOMINATIONS AND ELECTIONS

Section 1. Nominations

a. A Nominating Committee of three representatives from member institutions in good standing shall be appointed annually by the MAIUG Steering Committee. The Treasurer will serve as Chair of the Nominating Committee.

b. The Nominating Committee shall appoint candidates for the offices of Vice-Chair/ Chair-Elect, Secretary, Treasurer, and for the Member-at-Large positions on the MAIUG Steering Committee.

c. The Nominating Committee shall nominate not fewer than two candidates for each vacancy.

d. The Nominating Committee shall strive to nominate candidates from different types of libraries to ensure representation of the diverse nature of member libraries in the MAIUG (e.g. public, academic, special, law, government, etc.)

e. The Nominating Committee will announce to all members of the MAIUG the intent to seek nominations on or about April 1st of each year.

f. Nominations may be submitted in writing to the Nominating Committee for 30 days after the announcement of the intent to seek nominations.

g. No name shall be placed on the ballot without the written consent of the person being nominated.

h. The Nominating Committee will submit the final slate to the Chair no later than June 1st of each year.

Section 2. Elections

a. The Chair will appoint an Elections Committee to conduct the annual election of officers. No member of the steering committee who is seeking election to an office may serve on the elections committee.

b. The Secretary will prepare and distribute one copy of the ballot to the official MAIUG representative of each member institution no later than July 1.

c. Ballots will be due back to the Elections Committee no later August 15.

d. The ballots will be tallied by the Elections Committee. Results will be reported to the Chair no later than August 31.

e. All candidates will be elected by majority vote.

f. The Chair will contact each candidate with the results prior to the annual membership meeting and will announce the results at the meeting.

g. New officers and members-at-large will take office immediately upon adjournment of the annual membership meeting.

Section 3. Special Elections for Vice-Chair/Chair-Elect

a. The Steering Committee will serve as the Nominating Committee.

b. The Nominating Committee will announce its intent to seek nominations immediately upon the announcement to the membership of the vacancy in the position of Vice-Chair/Chair-Elect.

c. Nominations and elections will proceed according to the appropriate provisions of Sections 1 and 2 of this article and shall meet the time limit set forth in Article IV, Section 3b.

ARTICLE IX. AMENDMENTS

The Bylaws of the MAIUG may be amended, repealed, or altered in whole or in part by official ballot only. Amendments to the Bylaws require a majority vote of the returned ballots from the official MAIUG representatives of each member institution.

ARTICLE X. PARLIAMENTARY AUTHORITY

The latest edition of Robert's Rules of Order shall govern the MAIUG in all cases to which it is applicable and in which it is not inconsistent with the Bylaws.

ARTICLE XI. MISCELLANEOUS

Section 1. Membership Fees

a. Membership fees shall be assessed to each institution that has requested to join the MAIUG. Only those institutional members which have paid shall be eligible to appoint an official MAIUG representative as defined in Article III, Section 2(a) of these Bylaws.

b. The amount of the membership fee shall be determined annually by the MAIUG Steering Committee.

Section 2. Disbursements

Disbursements of funds may be made upon the approval of at least 2 MAIUG officers. The treasurer will sign the check and another officer will send a fax to the Treasurer signifying his/her agreement with the disbursal of funds, including his/her signature.

Section 3. Distribution of Membership Information

a. Each member institution will receive only one copy of any ballots, minutes, questionnaires, announcements, or other MAIUG communications. This copy will be sent to the official MAIUG representative.

b. Updates to the Membership Directory will be distributed annually to member institutions.

c. Interested parties who are not MAIUG members may purchase the Membership Directory at a fee to be determined by the MAIUG Steering Committee.

d. Distribution of information to the membership may be accomplished by normal mail delivery, by fax delivery, by electronic mail, and/or other electronic means, as appropriate.